The Role
This role will be responsible for manning the front desk and welcoming guests to Mezzetta. Will provide Personal Protective Equipment (PPE) to guests entering the production area, and will ensure that guests understand company safety, security, and food safety site requirements, and that visitors are in compliance with these requirements while onsite. Also, you will support the Production Department (AM and PM) with all clerical tasks, including preparing and posting schedules, typing and writing procedures, and entering all the production employees into Time Clock Scheduler. In addition, you provide support to the Payroll Department by running the necessary reports to ensure that all forms needed are ready to be processed in a timely manner.
What you'll do
- Schedule all employees needed for production lines and post before all employees finish their shift.
- Enter all production employees into Time Clock Scheduler.
- Create and distribute production packets.
- Run reports to track absences and tardies.
- Manage the phone lines.
- Run Production Progress Reports.
- Have Work Orders ready for the AM and PM shift.
- Post Daily Labor Reports and Case Goal Report.
- Provide a professional and friendly environment for guests and manage sign-in and alerting employees of guest arrivals.
- Work very closely with janitorial team.
- Maintain front desk clean and tidy up
- Check inventory levels for janitorial supplies, office supplies and other.
- Assist on special projects as required.
- Fill out Accident Report Forms when needed.
- Organize all information for monthly meeting presentation; including videos and PowerPoint slides.
- Go on the Safety Inspection walk and take notes for all the unsafe issues and type the Safety Inspection before the Monthly Safety Meeting.
Your Qualifications
- Attention to detail, accuracy
- Ability to manage multiple tasks
- Two years of related administrative experience.
- Must read, write and speak English and Spanish fluently.
- Working knowledge of MS Word, Excel, PowerPoint and Outlook.
- Mathematical abilities.
- Excellent customer service and communication skills; the ability to professionally deal with internal and external customers during stressful situations.
- Ability to provide, execute multiple tasks and meet deadlines.
